GDPR Compliance Statement

At healthcaremaps.co.uk, we are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, we recognize our obligations in updating and expanding this program to meet the demands of the GDPR.

1. Information Audit

We carry out regular audits of the personal data we hold, where it comes from and who we share it with. We have updated our procedures to deal with any potential data breach.

2. Policies & Procedures

We have revised our data protection policies and procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including:

• Data Protection – Our main policy and procedure document for data protection has been overhauled to meet the standards and requirements of the GDPR. Accountability and governance measures are in place to ensure that we understand and adequately disseminate and evidence our obligations and responsibilities.

• Data Retention & Erasure – We have updated our retention policy and schedule to ensure that we meet the 'data minimization' and 'storage limitation' principles and that personal information is stored, archived and destroyed compliantly and ethically. We have dedicated erasure procedures in place to meet the new 'Right to Erasure' obligation.

3. Legal Basis for Processing

We are reviewing all processing activities to identify the legal basis for processing and ensuring that each basis is appropriate for the activity it relates to. Where applicable, we also understand our obligation to inform individuals of the legal basis of processing, including 'consent', 'contractual' and 'legitimate interests'.

4. Data Subject Rights

In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy to access information via our website of an individual's right to access any personal information that healthcaremaps.co.uk processes about them and to request information about:

• what personal data we hold about them
• the purposes of the processing
• the categories of personal data concerned
• the recipients to whom the personal data has/will be disclosed
• how long we intend to store your personal data for
• if we did not collect the data directly from them, information about the source
• the right to have incomplete or inaccurate data about them corrected or completed and the process for requesting this
• the right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use

5. Consent

We understand that consent must be freely given, specific, informed and unambiguous. We have developed stringent processes for recording consent, making sure that we can evidence an affirmative opt-in, along with time and date records.

6. Data Transfers

We maintain that the company does not transfer personal data to any third parties outside of the EU.

7. Data Protection Officer

We have a dedicated Data Protection Officer ([DPO's Name]) who oversees our approach to data protection and ensures that we respect our legal obligations.

If you have any questions about our GDPR compliance efforts, please contact our Data Protection Officer.